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May, 2007










A regular meeting of Council was held on Monday, May 07, 2007, 7:00 p.m. at the Community Centre, Trinity.

Members Present:
Mayor Jim Miller
Deputy Mayor Eric Coleridge
Councillor Scott Goldsworthy
Councillor Joan Kane
Councillor George Hayter
Councillor Paulette King
Councillor Tineke Gow
Town Clerk Linda Dalton
Water & Sewer Operator Glen Vokey
Delegates:
Gerald Hiscock, Helene Gareau, Don Hiscock

Meeting called to order at 7:00 p.m.

Motion 2007-05-33: was made by Councillor Gow to accept the agenda with additions, it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

Motion 2007-05-34: was made by Councillor Hayter to adopt the minutes of April 02, 2007 it was seconded by Councillor King. All in agreement, motion carried.

Business Arising: Mayor Miller explained that we have to follow a proper process to close out the community wells. Town Clerk was asked to find out if the well houses could be removed and sealed off.

Mayor Miller asked council for a list of where the six street lights should be placed. Council agreed that a light was necessary in Goose Cove near Doug Balletts home, one somewhere between Trinity Cabins and Stephen Locks, one near Ottenheimers and the Royal Bank, one on Bugdens Lane, one next to Campbell House and Vintage Vacation Homes, one on Ashs Lane next to the Village Inn, one on Hannah Hiscocks road, one by Ada Nemecs and one on the turn by Tom Maybees. Council agreed that the Town Clerk compile all the lists and take the six most prioritized lights to be installed.
Town Clerk also explained that if a pole is required to be installed the fee is $6.44 as long as we dont remove the light before the poles life ends, if we remove the light the cost will be approximately $1500.00 .

Mayor Miller explained that the Town Clerk was in contact with Jeff Green and a meeting is tentatively scheduled with Persona to meet with a couple of council members and some business owners on May 23rd. Town Clerk will update the time and place as soon as the meeting is confirmed.
Deputy Mayor Coleridge still had concerns that this would not get the message out and we needed more people to voice concerns about Trinity getting high speed internet. Councillor Kane suggested putting Personas address in the newsletter and asking residents to write and voice their concerns. As well, it was suggested to email Geoff Dawe and have him circulate this information to all our seasonal residents and have them voice their concerns to Persona.

Water & Sewer Operator update:
Glen Vokey explained to council that the generator needed to be housed somewhere out in the centre of Trinity. He explained that if we have a serious snow storm we may not be able to get the generator out to the lift stations and within a couple of hours these stations will overfill onto the roads. He explained that if the generator was housed and a cable was run for power to the lift stations it would only take a few minutes to get things in operation. It would be fairly easy to get to the main centre by ski-do, but would not be possible to tow the generator.
Council agreed that this has to be looked at and dealt with before the winter, but the question of land was an issue. Glen explained that the Town has taken in the road next to the lift station on Stonemans Lane and that would be a good location. Council agreed to look at this and costing. Glen left the meeting.

Fire Department - Mayor Miller explained that the Fire Department has a new member David Toope.

Sub Committee Report:
Special Events and Festival Committee Report - Councillor King inquired about starting a playground near the Fire Department. The Town Clerk explained that we are currently in the process of obtaining the land from Crown Land, until that is finalized we cannot put anything on the land. Councillor King had concerns that another summer will come and go and the children will continue to play street hockey/skate board in the streets. Council agreed to look at this as soon as the Crown Land application was completed.

Councillor King asked permission to purchase two outdoor 10' x 30' party tents for the festival. The cost is $229.99 plus tax each and the committee has the funding to purchase the tents. Council agreed to purchase two tents from the Festival Committees funding.

Councillor King asked permission to order the fire works. Mayor Miller had some concerns regarding who will be in charge if Councillor King will be away during the Trinity Day weekend, and asked Councillor King to have a meeting with the committee to appoint someone to be in charge before approval of the fire works is given. Councillor King agreed to hold a meeting and get things organized before the next regular meeting.

Correspondence Received
a) Discovery Regional Board Re: Invitation to attend Municipal Development Symposium on June 6th and 7th in Clarenville. April 11/07 - Mayor Miller will attend
b) Dept. of Municipal Affairs Elaine Mitchell Re: approval to adopt Municipal Plan amendment No. 4, 2006 and Development Regulations Amendment No. 4, 2006. April 11/07 - File
c) Dept. of Municipal Affairs Re: MOG of $4,191.00. April 11/07 - File
d) NL Hydro Re: Application to Community Investment Program for funding to help with the playground was denied. April 11/067 - File
e) Dept of Municipal Affairs Re: Fire Protection Training Schedule (April 2007 & Sept. 2007) and Emergency Management Training Schedule (April 2007 & March 2008). April 16/07 - Councillor Goldsworthy will pass along to the Fire Chief
f) Dept. of Justice Re: Human Rights Code prohibiting mandatory retirement. April 16/07 - File
g) NL Community heritage success stories Nomination Form. April 16/07 - Deputy Mayor Coleridge will look at.
h) Confidential letter from White Ottenheimer & Baker Re: William Maybee. April 24/07 - File
i) Dept. of Fire & Emergency Services Agency Re: Emergency Preparedness Week May 6-12, 2007. April 24/07 - File
j) House of Commons Re: Bill C-417, the Canadian Soldiers and Peacekeepers Memorial Wall Act. April 24/07 Motion 2007-05-35: was made by Councillor Kane to support the initiative of Bill C-417, the Canadian Soldiers and Peacekeepers Memorial Wall Act, it was seconded by Deputy Mayor Coleridge. All in agreement, motion carried. Town Clerk to write letter of support.
k) NLFM Re: Municipal Awareness Day, May 16th. April 24/07 - File
l) Celebrate Canada Day Committee Re: Acknowledgment of our request for funding. April 24/07 - File
m) Western Petroleum Re: new account number. April 25/07 - File
n) Heart & Stroke Foundation Re: 2007 Mayors March on Heart Disease and Stroke, scheduled for June 11 - 17. April 30/07 - Council has agreed to participate on June 17th, at 7:00 a.m. Mayor Miller will register.
o) Destination St. Johns Re: Invitation to attend the members networking reception at the Murray Premises board room on May 10, from 4:30 p.m. to 7:00 p.m. May 02/07 - File
p) DTTA Re: 2007 Annual General Meeting, on May 30th, from 4:00 to 7:00 p.m. at the Terra Nova Golf Resort. May 02/07 - Mayor Miller and Councillor Gow will be attending.
q) David Osbourne Re: Water connection. May 02/07 - Mayor Miller read the letter from Mr. Osbourne regarding not being aware of the connection fee changing from $510.00 to $1000.00 after September 1, 2006. Mr. Osbourne explained that if he was aware of the increase in the fee he would have paid the connection fee last year. Town Clerk explained that the property in question is in Ross and Dave Osbourne names and the property is family owned and Ross receives all correspondence and was notified of the connection fee change as were all property owners. She explained that the owners of any property are responsible to file addresses or contact information with the Town Office. Council considered this request but it was denied based on the fact that all property owners were written and given ample opportunity to pay the connection fee before the deadline of September 1, 2006. Town Clerk to write Mr. Osbourne and explain.
r) Dept. of Environment and Conservation Water Resources Management Division Re: Water Supply are protection application. May 03/07 - File
s) Dept. of Municipal Affairs, Elaine Mitchell Re: Trinity Municipal Plan Amendment No. 3, 2006 and Development Regulations Amendment No. 3, 2006 ready for adoption. May 03/07 - File
t) Municipal Assessment Agency Re: Information Package. May 03/07 - File

Outgoing Correspondence
- Letter to Crown Lands Re: Rezoning of land request for Rick Pippy
- Application to Crown Land for land surrounding Fire Department
- Letter to Nellie Coleridge Re: Well house removal.
- Letter to George Squire Re: Construction and equipment by the Fire Dept.
- Letter to Ian Osbourne Re: Construction and equipment by the Fire Dept.
- JCP application sent for work to be completed around Town.
- Letter to Bill Maybee Re: Intention of Shipyard.
- Letter to Minister Hickey Re: Ownership of Road from Dunfield to Trinity Municipal Boundaries.
- Letter to the Trinity Historical Society Re: Approval of the Cooperage.
- Notices to outstanding tax payers.
Motion 2007-05-36: was made by Councillor Kane to accept the incoming and outgoing correspondence, it was seconded by Councillor King. All in agreement, motion carried.

Invoices For Operating Account from April 2nd, to May 4th, 2007
Total invoices needing approval in Operating Acct. $14,666.02
Income for Operating Account from April 2nd, to May 4th, 2007, $ 33,174.34
Motion 2007-05-37:
was made by Councillor Goldsworthy to accept the finances and pay the outstanding invoices in the operating account, it was seconded by Councillor Hayter. All in agreement, motion carried.

Total Invoices needing approval in the Capital Account $22,517.48
Finances:

Status of bank account:
Operating Acct. March 30, 2007 $102,287.06
Capital Acct. March 30, 2007 $65,567.44
Trinity Day Festival March 30, 2007 $2,239.68
Gas Tax Funding March 30, 2007 $12, 658.21
Motion 2007-05-38: was made by Councillor Hayter to pay invoice # 44 to SGE Acres in the amount of $6,323.24 and hold the remainder, accept the finances as presented, it was seconded by Councillor Gow. All in agreement, motion carried.

General/New Business:
Adoption of Municipal Plan Amendments Nos. 3 and 4, 2006 and Development Regulations Amendments Nos. 3 and 4, 2006 for Coleridge - Cap Cove and Fort Point Rd., appoint a commissioner and set the date and time. Deputy Mayor Coleridge declared a conflict of interest and left the meeting at 7.35 p.m. Town Clerk explained that once adopted the ad will be placed in the Packet for two weeks and our commissioner is on retainer and expenses incurred will be sent to the Deputy Mayor. Motion 2007-05-39: was made by Councillor Goldsworthy to adopt Municipal Plan Amendments Nos. 3 and 4, 2006 and Development Regulations Amendments Nos. 3 and 4, 2006 for Cap Cove and Fort Point Rd., set the date for the Public Hearing, May 29th, at 7:00 p.m. at the Community Centre, it was seconded by Councillor King. All in agreement, motion carried. Deputy Mayor Coleridge was asked to return to the meeting.

Adoption of heritage area Town Plan. Town Clerk explained that our heritage area amendments were ready for final adoption and documents were ready to be registered. Motion 2007-05-40: was made by Councillor Gow to adopt the Trinity Municipal Plan Amendment No. 5, 2006 and Development Regulations Amendment No. 5, 2006, it was seconded by Councillor Kane. All in agreement, motion carried.

Paving Roads with Gas Tax funding: Mayor Miller requested the Town Clerk seek two price quotes from local contractors if possible for using recycled asphalt to pave Hannah Hiscocks Hill and Hewitts Lane to bring back to the next meeting.

Request to place Municipal Awareness Day ad in The Packet $59.00 + HST. Council agreed to place the Municipal Awareness Day ad.

Mayor Miller explained that a few weekends ago some of the Towns street signs were vandalized in the area of the fire department. As well he explained that we had some complaints about roaming dogs. He suggested the Town Clerk prepare a Newsletter to address these concerns and asked council for other suggestions. Councillor Kane suggested putting Personas address in the newsletter and ask residents to write a letter requesting high speed internet be installed in Trinity. Some other suggestions were notification of Trinity Days, Clean Up days, etc.

Clean up week - Town Clerk explained that residents are calling and inquiring when we will be having our annual clean up week, as well she asked if we would be putting any restrictions on what the contractor will be taking. Council discussed this and agreed to have two days in May and two days in June, May 29th, and 30th, and June 5th, and 6th. The contractor will not be responsible to take hazardous waste materials, tires, batteries, etc.

Garbage Tenders - Town Clerk informed council that our garbage contract expires the end of August 2007. Mayor Miller suggested that we investigate purchasing a truck with a plow that will accommodate the garbage, and snow clearing. He went on to say that in the long term this should be a savings on the Town. Council agreed for the Town Clerk to get more information and bring back to the next meeting.

ACOA Bricks Selling Price/ACOA Project - Town Clerk informed council that she had a request from several people to have the cost of the brick reduced. Council discussed this and decided to reduce the brick to $6.00 each in order to get rid of them this year so the money could go back into the project.

Town Clerk also informed council that we have until the end of June to complete the ACOA project. Council suggested that if the parking lot does not start before then maybe we should consider purchasing more sods to fill in around the walkway. Council suggested this will have to be determined by the next meeting.

Gravel Roads Graded - Mayor Miller explained that we had our roads graded last year by Cabot Industries Ltd. for $684.00. He went on to say that the company will be in the area in the next couple of weeks and the Town should consider getting our gravel roads graded. Councillor Hayter also suggested getting gravel for some of the roads before grading. Town Clerk to make arrangement for gravel and grading.

Gerald Hiscock - Mr. Hiscock asked that the permit Fort Point Enterprises Ltd. submitted earlier this afternoon to build a house in Fishers Cove be looked at before the next regular meeting of council. Council discussed this matter and had some concerns as all permits that are within the heritage area must first go to the heritage committee before coming to council. Mr. Hiscock asked that council approval in principle based on the heritage committees recommendations. Motion 200705-41: was made by Councillor Hayter to approve in principle the permit to Fort Point Enterprises Ltd. to build a house in Fishers Cove based on approval from the heritage committees approval, it was seconded by Councillor Gow. All in agreement, motion carried. Deputy Mayor Coleridge asked Mr. Hiscock to meet the heritage committee at the Town Office on Wednesday afternoon at 4:00 p.m. to discuss the plans in further detail.

Mr. Hiscock informed council that he is in the process of purchasing Glen Penneys property and wondered if he could rebuild a new house or would he be forced to fix the one that is already there. Council informed Mr. Hiscock that once he owned the property he should come back with his request.

Mr. Hiscock questioned the dump and when people could use it. Mayor Miller explained that he is going to make some contact with Ross Wiseman to see if we can have a better arrangement for businesses using the dump. Town Clerk informed Mr. Hiscock that the dump is open to the public from 10:00 a.m. to 5:00 p.m. on Saturdays.

Request for a permit to build a stone/slate wall for Ian Morris - Approved

Request for a permit to change windows/door and new shingles for Helene Gareau - Approved

Mayor Miller explained that the Town Clerk was away to some training recently and informed him that the Privacy Act will be in effect as of July 1, 2007 and some serious changes would need to be made at the council and office level. Mayor Miller suggest that himself and the Town Clerk review all policies and procedures of council especially those that relate to meetings within the next two months and bring back to the full council for approval. Council agreed with this and asked the Mayor and Town Clerk to proceed.

Mayor Miller declared a conflict of interest for the remainder of the agenda and left the meeting at 8:25 p.m.

Request for a permit to add 8 x 10 to the back porch of the Museum - Approved

Request for a permit for Green Family Forge to replace and shingle the roof - Approved

Request for a building permit in Rural Area - Discretionary Use Ad - Jim Miller - Town Clerk explained that the Mayor has purchased property in a rural area and would like to build a house on the property. She explained that other citizens who purchased property on rural land had placed a discretionary use ad at their expense in the local newspaper for written objections prior to council giving approval to build. Council agreed for the Town Clerk to place the ad on behalf of Mayor Miller at his expense.

Deputy Mayor Coleridge asked the Town Clerk to contact the Department of Highways to see if they could do something with the road by Clarence Lockes and the Royal Bank.

Motion 2007-05-42: was made by Councillor Kane to adjourn the meeting at 8:40 p.m., it was seconded by Councillor King. All in agreement, motion carried.

The next regular meeting will be June 04, 2007 at 7:00 p.m. at the Community Centre.

April, 2007
March, 2007
February, 2007













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