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Council Minutes
July 2007










A regular meeting of Council was held on Tuesday, July 03, 2007, 7:00 p.m. at the Community Centre, Trinity.

Members Present:
Mayor Jim Miller
Deputy Mayor Eric Coleridge
Councillor Scott Goldsworthy
Councillor George Hayter
Councillor Joan Kane
Councillor Tineke Gow
Town Clerk Linda Dalton

Regrets:
Councillor Paulette King

Delegates:
Fire Chief, Fred Goldsworthy

Meeting called to order at 7:00 p.m.

Motion 2007-07-49: was made by Deputy Mayor Coleridge to adopt the minutes of June 04, 2007 with a correction to the finances which should be June 30, not March 30, it was seconded by Councillor Hayter. All in agreement, motion carried.

Business Arising from Minutes:
Mayor Miller informed Council that the street light in Goose Cove near Doug Balletts has been installed. All six new lights have been installed.

Mayor Miller informed Council that they had raised $336.00 for the Heart and Stroke Foundation through the Mayors March which was held on June 17th.

Mayor Miller informed Council that our JCP has been approved and the start date is July 16, 2007.

Mayor Miller informed Council that Persona should have a price quote on bringing high speed internet connection to Trinity in the near future.

Mayor Miller expressed many thanks to everyone who helped out and made Canada Day a success.

Town Clerk informed Council that she checked out several cost prices for loaders and trucks. Council considered the cost of equipment purchasing and leasing, insurance, and hiring someone to do the work, and made a decision that the cost was higher than contracting the work out.

Mayor Miller informed the Town Clerk to advertise the tendering of the garbage contract for the next two years.

Town Clerk informed Council that she checked on the application for Shells & Fins for Crown Land and was informed that a discretionary use ad must be advertised to consider any submission prior to issuing a permit. Town Clerk was informed to prepare the ad and give to the applicant to place in the Packet, and post the ad at the local businesses.

Fire Department:
Fire Chief Fred Goldsworthy informed Council that they have looked at and test driven a 1995 Cube Van in Whiteway. Mr. Goldsworthy explained that the cost is $2, 000. but they cannot get a transit slip because the van is over the mass weight. Council informed Mr. Goldsworthy to have the inspection completed on the van and Council would pay for it. If the van is in good condition and not in need of many repairs then it can be purchased.

Sub Committee Report:
Festival Committee - Town Clerk informed Council that the dance the committee held at Rockys profited $322.00, and plans were underway for the festival weekend.

Correspondence Received
a) Dept. of Government Services Re: Plans-Renovations to Convenience Store on West St. June 07/07 - File
b) Dept. of Environment Re: 2007 Winter Drinking Water Quality Report. June 07/07 - File
c) John ODea Re: Claims to land on Fort Point Road. June 8/07 -File
d) Eric Coleridge Re: Survey and Deed of Conveyance to land on Fort Point Road. June 11/07 - File
e) Copy of a letter HATCH sent to Robert Picco, Dept. of Municipal Affairs Re: Bids received for Clinchs Lane. June 11/07 - File
f) Copy of a letter HATCH sent to Chards Construction Ltd. Re: Tender has been rejected for Clinchs Lane. June 11/07 - File
g) Dept. of Municipal Affairs Re: Provincial Government has approved funding to extend the sewer system. June 14/07 - Mayor Miller explained that the Provincial Government has approved funding in the amount of $270,000.00 in order to finance the cost of extending the sewer system and the installation of a Blivet Sewage Treatment Plant to connect the remaining five buildings going down West Street. Mayor Miller went on to explain that the Towns portion would be $49,881.00. After some discussion Council agreed to go to the Department of Tourism and look for the Towns share, otherwise the project would not go ahead. h) Dept. of Municipal Affairs Re: Approval to Award Clinchs Lane to Cougar. June 14/07 - File
i) Copy of a letter HATCH sent to Cougar Re: Acceptance of tender for Clinchs Lane. June 15/07 - File
j) NL Liquor Corporation Re: Liquor license for Random Passage Tea Room. June 18/07 - File k) Susan Venn Re: Survey of land on Fort Point Road. June 18/07 - File
l) Bonavista Area Chamber of Commerce Re: Requesting the Town become a member. June 19/07 - File
m) HATCH Re: Contract documents for Clinchs Lane. June 19/07 - File
n) B & B Operator Re: Reduction in minimum business tax for the forth coming year as the business will be operating one less room. June 19/07 - A discussion took place and it was agreed that the minimum business tax is set at $225.00 and would remain so until a review and discussions for the 2008 budget take place in the Fall. Town Clerk to inform business owner that the minimum business tax stands at $225.00.
o)NLFM Re: Municipal Governments Partnering for Prosperity Convention 2007 to be held in St. Johns on November 15 -17, 2007. June 21/07 - Information to be reviewed.
p) SMP Ventures Ltd. Re: New property owner for 35 High Street and intentions. June 27/07 - Council agreed to grant the demolition permit and any further intentions for the property are to be brought in writing before Council for review. Town Clerk to inform.
q) Elaine Mitchell, Dept. of Municipal Affairs Re: Trinity Municipal Plan Amendments No. 5, 2006 and Development Regulations Amendments No. 5, 2006 have been registered. June 28/07 - File with Town Plan.

Outgoing Correspondence
- Letter to Minister of Tourism Re: Travel Guide - File
- Letter to Property Owner Re: Request denied to waver interest - File
- Letter to Business Owner Re: Request denied to lower taxes - File
- Letter to Crown Lands Re: Back Rental invoice. Town Clerk to check on request for the next meeting.
- Letter to HATCH Re: Approval to award tender for Clinchs Lane to Cougar. - File

Total invoices needing approval in Operating Acct. $ 43,414.20
Total Income for Operating Account $ 10,710.59
Motion 2007-07-50:
was made by Deputy Mayor Coleridge to pay the outstanding invoices in the Operating Account, and accept the finances in the Operating Account, it was seconded by Councillor Gow. All in agreement, motion carried.

Total Invoices needing approval in the Capital Account $11,510.43
Total Income for Capital Account $4,000.00
Finances:

Status of bank account:
Operating Acct. June 30, 2007 $86,519.15
Capital Acct. June 30, 2007 $63,969.85
Trinity Day Festival June 30, 2007 $ 2,239.68
Motion 2007-07-51:
was made by Councillor Goldsworthy to hold the invoices in the Capital Account and accept the finances, it was seconded by Councillor Kane. All in agreement, motion carried.

General/New Business
Mayor Miller informed Council that he has left a message with Paul Antle, at ACOA to request having the contract extended until the end of the summer in order to use the remainder of the funding, which is approximately $3,500.00. Road going to the Girl Guide Hut has been completed.

The Town Clerk explained that she had asked for a premature motion at a regular meeting on November 06, 2006 to adopt the Towns Emergency/Disaster Plan. She went on to explain that the plan had to go to the Department of Emergency Measures for approval before the Town could adopt the plan. Emergency Measures has now approved the plan and the Town Clerk asked for the motion to be rescinded and a new one to be made. Motion 2006-11-89: by Councillor Kane, and seconded by Deputy Mayor Coleridge to adopt the plan was rescinded by both individuals and the following motion was made: Motion 2007-07-52: was made by Councillor Kane to adopt the Towns Emergency/Disaster Plan and ask the Minister of Municipal Affairs to approve the plan, it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

Town Clerk explained she has been in contact with Barry Hoyles and the road going to Fort Point should be turned over to the Town in the near future. She also explained that the Department of Fisheries and Oceans has agreed to do repairs to the road (gravel & grading).

Mayor Miller inquired if Council had any questions or concerns with the 2006 audit, and if all was in order he asked for a motion to adopt. Motion 2007-07-53: was made by Councillor Kane to accept the 2006 Audit as prepared by Derrick Drodge accounting firm, it was seconded by Councillor Gow. All in agreement, motion carried.

Mayor Miller informed Council that Coastal Paving is interested in buying the remainder of the asphalt that is left at the Fire Department. He explained that we may have 8 to 10 loads and Coastal Paving will per $100.00 per load. A discussion took place and Councillor Goldsworthy had some concerns that we had already agreed to use that asphalt to pave a strip for the children to play street hockey on. Town Clerk informed Council that the contractor explained that the asphalt had a fair amount of dirt mixed with it and he may not get 8 loads from it. Council agreed to sell the asphalt to Coastal Paving and reserve the money for paving the strip for the children when the land by the Fire Department is acquired by the Town.

Request from a business to upgrade and repair the former government wharf . Approved

Councillor Goldsworthy informed Council that some of the playground equipment needed to be removed/fixed as some of it is dangerous for the children to be using. Council also agreed that the grass needed to be cut and the street signs needed to be installed. After some discussion Council agreed to hire a part- time labourer for 10 hours per week at $10.00 per hour to do general labour for the Town. Town Clerk to post the position until noon, July 6th.

Motion 2007-07-54: was made by Councillor Goldsworthy to adjourn the meeting a 8:45 p.m., it was seconded by Councillor Hayter. All in agreement, motion carried.

Next regular meeting will be August 06, 2007 at 7:00 p.m. in the Community Centre and a Public Meeting will be held at 8:30 p.m. Town Clerk to put up notices prior to the meeting.

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