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Council Minutes
August, 2007











A regular meeting of Council was held on Tuesday, August 7, 2007, 7:00 p.m. at the Community Centre, Trinity.

Members Present:
Mayor Jim Miller
Deputy Mayor Eric Coleridge
Councillor Scott Goldsworthy
Councillor Joan Kane
Councillor Tineke Gow
Town Clerk Linda Dalton
Regrets:
Councillor George Hayter

Visitors:
Gerald Hiscock, Helene Gareau, Len and Roberta Black

Meeting called to order at 7:00 p.m.

Motion 2007-08-55: was made by Councillor Kane to adopt the minutes of July 03, 2007, it was seconded by Councillor Gow. All in agreement, motion carried.

Business Arising from Minutes:
Mayor Miller informed Council that we did not receive any applicants for the JCP project. He went on to explain that Service Canada has given us a deadline of August 9th and if we do not receive any applicants the project will be cancelled.

Mayor Miller informed Council that Persona has been working on getting the cost of bringing high speed internet to the Town and will be meeting with Council in the near future for further discussion.

Mayor Miller informed Council that the Town has purchased a Cube Van for the Fire Department, the cost including registration, new tires, etc. is $3,188.59. Town Clerk is in the process of seeking funding to get reimbursed for half from the Fire Commissioners office.

Mayor Miller informed Council that Doug Ballett has been hired for 10 hours per week to do some general maintenance around Town.

Mayor Miller informed Council that the Department of Fisheries and Oceans has agreed to pay for having the road graded going to Fort Point.

Sub Committee Report:
Festival Committee - Town Clerk informed Council that plans are being finalized for Trinity Days.

Correspondence Received
a) Municipality of Trinity Bay North Re: Invitation to attend a waist management meeting on August 6th in Port Union. July 10/07 - Mayor Miller informed that the meeting got cancelled on Monday afternoon due to lack of participating towns.
b) Minister Hedderson Re: Approval of Community Recreation Development Grant in the amount of $840.00. July 10/07 - File
c) Dept. of Municipal Affairs Re: MOG in the amount of $4,191.00. July 10/07 - Town Clerk informed Council that our grant got intercepted by mistake and will be reimbursed.
d) Minister Hedderson Re: Response from our letter relating to this years Travel Guide. July 10/07 - File
e) Frances Sweetland, Green Trees Camp Committee Re: Road to Green Trees. July 17/07 - File
f) Govt of NL Fire & Emergency Services Re: Liquor license for Parish Hall (Club Room). July 17/07 - Mayor Miller informed Council that this is a mistake as this is only a license for capacity.
g) Govt of NL Fire & Emergency Services Re: Liquor License for Parish Hall (Second Floor). July 17/07 - Mayor Miller informed Council that this is a mistake as this is only a license for capacity. Town Clerk to notify Government Services regarding the mistake on both permits.
h) Municipal Assessment Agency Re: Assessment Review Commission brochure. July 18/07 - File
i) Wayne Ledwell, Whale Release & Stranding Re: Toll free number for marine mammals and sea turtles caught in fishing gear. July 18/07 - File
j) Dept. of Tourism Re: Capital Grant Program. July 24/07- Town Clerk to apply for funding for new playground equipment.
k) Dept. of Environment & Conservation Lands Branch Re: Waiving of the old CN rentals fees as requested by the Town. July 24/07 - File
l) Communities in Bloom Re: Invitation to attend National Symposium on Parks & Grounds and Awards Ceremonies in Moncton on September 19 to 22, 2007. July 26/07 - File
m) Dept. of Environment & Conservation Lands Branch Re: Shells & Fins discretionary use ad. July 26/07 - Town Clerk explained that Shells & Fins have advertized in The Packet and if no written objection is received at the Town Office by noon on August 15th, the application will go on for further approvals.
n) Celebrate Canada Committee Re: Certificate of Merit for celebrating Canada Day. July 26/07 - File
o) Conservation Corps NL (CCNL) Re: Funding available for Internship Program 2007. July 31/07 - File
p) Dept. of Municipal Affairs Re: Community Enhancement Employment Program 2007-08, Revised Guidelines. July 31/07 - Town Clerk to apply to do the repairs on the Sea Wall.
q) Dept. of Fisheries & Oceans Re: Payment forthcoming for upgrade to road at Fort Point. July 31/07 - File
r) Canadian Heritage Re: Project Evaluation Report approved. July 31/07 - File
s) Rising Tide Theatre Re: Note of thanks for taking out a Program Ad. July 31/07 - File
t) Dept. of Municipal Affairs, Planning Division Re: Municipal Plan Amendment Nos 3 & 4, 2006 & Development Regulations Amendment Nos. 3 & 4, 2006 has been registered and public notice must be placed in the Packet and NL Gazette. July 31/07 - File
u) Letter of resignation from Paulette King. Aug 01/07 - Council accepted Paulettes resignation and decided that the call for nomination will be held on September 24, 2007.
v) Barbara Coffin-King Re: Invitation for the Mayor to attend the Kerleys Hr. Reunion on August 10th, 11th, & 12th. Aug 01/07 - Mayor Miller to send along regrets.
w) Stan Vokey Re: Putting no parking signs along the beach area where citizens launch boats. July 27/07 - Mayor Miller informed Council that he would contact the Dept. of Tourism and seek approval to put up the no parking signs.

Outgoing Correspondence
- Canada Day Report. - File
- Letter to small business owner regarding minimum business tax being reduced. - File
- Letter to SMP Ventures Ltd. regarding demolition permit approved. - File
- Letter to the Minister of Municipal Affairs asking for approval of the Towns Emergency/Disaster Plan. - Awaiting approval
- Letter to Business Owner Re: Approval to upgrade wharf. - File

Total invoices needing approval in Operating Acct. $23,149.09
Total Income for Operating Account $15,520.32
Motion 2007-08-56:
was made by Councillor Gow to pay the outstanding invoices in the operating account, it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

Total Invoices needing approval $21,344.69
Finances:

Status of bank account:
Operating Acct. August 3, 2007 $74,416.21
Capital Acct. August 3, 2007 $8,028.07
Trinity Day Festival August 3, 2007 $2,050.68
Motion 2007-08-57:
was made by Councillor Kane to accept the finances and hold the outstanding invoices in the capital account until funding is received, it was seconded by Deputy Mayor Coleridge. All in agreement, motion carried.

General/New Business
An application was received for Crown Land to build a cabin within the municipal planning area but outside the municipal boundaries located near Kyrans Pond. Council reviewed the application and Motion 2007-08-58: was made by Councillor Kane to approve the crown land application, it was seconded by Deputy Mayor Coleridge. All in agreement, motion carried.

Mayor Miller informed Council that he was approached by craft stores to purchase Town Pins. The agreement being that the Town would purchase the pins and several of the craft stores would purchase them from the Town up front in order that the Town could receive its money. It was agreed that we would order 1000 pins.

Town Clerk asked if she would have Barrow and Hodder survey the land by the Fire Department so the Town can proceed with obtaining the land. Motion 2007-08-59: was made by Councillor Kane to have Barrow and Hodder survey the land by the Fire Department, it was seconded by Deputy Mayor Coleridge. All in agreement, motion carried.

Request to change building structure at 19 Railway Road , septic design forthcoming from the Department of Health. Council had some concerns that the house in question is proceeding without approval. After some discussion the plans were approved to change the building structure.

Request to demolish and rebuild at 53 High Street and build a privacy fence. Council reviewed the plans as presented and agreed that the house has no historic value and cannot be salvaged. Motion 2007-08-60: was made by Deputy Mayor Coleridge to approved the demolishing of the house and to rebuild the new house as per the drawings but to deny the privacy fence. Any new fence built in the heritage area must follow the heritage regulations. It was seconded by Councillor Gow. All in agreement, motion carried.

Mayor Miller informed Council that we needed a notice of motion for the next meeting to adopt the policys that the Town Clerk circulated. Motion 2007-08-61: was made by Councillor Kane to make notice of a motion to adopt at the next regular meeting the Code of Ethics, Rules of Procedure for the Conduct of Meetings, and Administration and Procedures Manual, it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

Mayor Miller declared a conflict of interest and excused himself from the meeting at 7:55 p.m.

Request to build a 8 x 12 shed behind the Museum. Approval was given to build the shed following the historic guidelines.

Request to build at 7 Hannah Hiscocks Hill with approved Septic Design. Approval was given to build as per the drawings.

Motion 2007-08-62: was made by Councillor Kane to adjourn the meeting at 8:05 p.m., it was seconded by Councillor Gow. All in agreement, motion carried.

Next regular meeting to be held September 04, 2007 at 7:00 p.m. in the Community Centre.

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