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April, 2007










A regular meeting of Council was held on Monday, April 02, 2007, 7:00 p.m. at the Community Centre, Trinity.

Members Present:
Mayor Jim Miller
Deputy Mayor Eric Coleridge
Councillor Scott Goldsworthy
Councillor Joan Kane
Councillor George Hayter
Town Clerk Linda Dalton
Regrets:
Councillor Paulette King
Councillor Tineke Gow
Delegates:
Rick & Linda Pippy

Meeting called to order at 7:00 p.m.

Motion 2007-04-24: was made by Councillor Goldsworthy to accept the agenda with additions, it was seconded by Councillor Kane. All in agreement, motion carried.

Motion 2007-04-25: was made by Councillor Goldsworthy to adopt the minutes of March 05, 2007 it was seconded by Councillor Kane. All in agreement, motion carried.

George Hayter was sworn in as new councillor to the Town of Trinity.

Mr. Pippy explained to council that his business intention was to create a parking lot and build a wharf to accommodate a guided tour of the mussel farm. He explained that his application to Crown Lands cannot proceed due to the fact that when the town filled in its part of the application and stated that the zoning regulations were uncertain.
The Town Clerk explained that she referred this to Arvo McMillan and the area is zoned rural but it would require a text amendment to accommodate the business. Council agreed to write Crown Lands and explain that once all other government agencies has approved the site in question they would then sit with Mr. Pippy to discuss rezoning the land for his intended use. Mr. & Mrs. Pippy left the meeting.

Business Arising:
Seagull Construction - Mayor Miller explained that the temporary shed was removed from the site and within the next couple of weeks all equipment will be removed.
Town Clerk explained that she had spoken with Raymond Bailey and explained that the site in question was on Crown Land zoned as Community Services which is not a permitted site for the intended use of Seagull Construction. As well a message was left for Brian Power of Seagull Construction but he has not returned the call. Town Clerk explained that Mr. Bailey was in contact with Mr. Power and explained the situation.
Town Clerk explained that she had made some contacts regarding the land surrounding the Fire Department. The Town had the land surveyed by Barrow and Hodder in 1998 and was in the process of acquiring it from Crown Lands. The application was cancelled in 2001 due to an encroachment (sawmill) by Wayne Vokey. The Town never pursued the matter so the application was cancelled.
Town Clerk explained that if the Town wanted to pursue this we may have to acquire another survey and pay the lease from 1998 up to 2007 in the amount of $150.00 per year. Council agreed to have the Town Clerk proceed with acquiring the land and contact Wayne Vokey to inform him of the towns intentions.
Mayor Miller explained that himself and the Deputy Mayor went to the bank to review the land the town acquired from the railway bed. He explained the town owns the railway bed from Frank Bartletts in Goose Cove to Phyllis Vokeys in Trinity.
Mayor Miller informed council that he attended the Community Engagement Session in Bonavista on March 22nd. He explained that the meeting went well and the mayors on this end of the peninsula agreed to meet once every couple of months, as they did several years ago.
Town Clerk explained that she contacted the Municipal Assessment Agency and several towns inquiring as to whom they use as a commissioner for the hearing regarding property tax. All agreed that the commissioner can own property within the municipality and all use someone from within the municipality. Council agreed to use Melvin Kelley as commissioner for the hearing regarding property tax.

Fire Department - Mayor Miller explained that Doug Ballett found a pump in the basement of the fire department and inquired about getting it looked at. Council agreed for the department to have the pump looked at and if it was worth fixing and the cost was reasonable to have the pump fixed.

Sub Committee Report - Deputy Mayor Coleridge informed council that the Heritage Committee met and discussed the plans for the Cooperage. He explained that this would be discussed at the end of the meeting.

Town Clerk explained that the Trinity Events Committee sponsored a dance at the hall in Dunfield on Friday night past. She explained that 31 teenagers were in attendance and the committee profited $74.00.

Correspondence Received
a) Dept. of Municipal Affairs Re: Approval to borrow $76,000.00 of the government guaranteed loan. March 07/07 - Deposited
b) Dept. of Environment & Conservation Re: Development along coastlines. March 14/07 - File
c) NLFM Re: Municipal Symposium 2007 at the Hotel Gander from May 11 to 13. March 19/07 - File
d) Destination St. Johns Re: Annual General Meeting at the Fairmont Hotel on April 19th. March 19/07 - Councillor Gow to attend on behalf of council.
e) Dept. of Municipal Affairs Re: Sale of Crown Land under the Power of Sale - provisions of the Municipalities Act, 1999. March 19/07 - File
f) Service Canada Centre Re: Canada Summer Jobs. March 20/07 - File
g) Nellie Coleridge Re: Removal of well house from her property. March 22/07 - Mayor Miller to seek further information before removal of the well houses.
h) Dept. of Municipal Affairs Re: Canada/Newfoundland Infrastructure Program all funds expended by March 31, 2008. March 26/07 - File
i) NLFM Re: Membership cards. March 26/07 - In councillors package
j) Copy of a letter SGE Acres sent to Randy Dillion Re: Servicing West Street with a sanitary sewer system. March 26/07 - Mayor Miller explained that SGE Acres prepared a cost estimate to service West Street with sewer. He went on to say that this was prepared before any work started on the rock retaining wall and the parking. He went on to say that the Department of Tourism and the Province were willing to put forth some funding in order to service the Rising Tide Theatre with sewer.

Three options were prepared by SGE - #1 would include servicing five buildings with a sewage pumping station located in front of the Rising Tide Theatre with an estimated cost of $271,500.00. #2 includes servicing a sewage pumping station located at the rear of the Rising Tide Theatre, with an estimated cost of $302,500.00. #3 includes using a packaged sewage treatment plant (blivet) with an estimated cost of $272.00.00.

Town Clerk explained that Rod Butler with SGE Acres contacted her late this afternoon and informed her that if the Town are interested in this proposal we would have to make an application through MRIF and the approximate share of the Towns cost would be $54,000.00. Council discussed this matter and decided that if the Provincial Government wanted sewer to the buildings on West Street then they would have to pay the Towns share.
k) Canadian Public Works Association Spring Convention will be held in Rocky Harbour from May 2 to 4. March 27/07 - File
l) Statistics Canada Re: 2006 Census Population and dwelling counts release. March 27/07 - File
m) Elizabeth Davidge Re: Request for a town pin. March 28/07 - File
n) George Squires Re: Concerns about equipment and construction near the fire department. March 30/07 - Town Clerk to write Mr. Squires and inform him that this issue is addressed.
o) Ian Osbourne Re: Concerns about equipment and construction near the fire department. April 02/07 - Town Clerk to write Mr. Osbourne and inform him that this issue is addressed.
p) Bonavista Area Chamber of Commerce Re: The Town becoming a member of the chamber. April 0207 - Town not interested.

Outgoing Correspondence
- Letter to Gerald Hiscock regarding conflict of interest.
- Letter to George Squires request denied to only pay one water fee.
- Letter to Austin Verge and cc to Mills Hussey & Pittman regarding Poll Tax exemption denied.
- Letter of approval to build a fence for Steven Jeans.
- Letter of approval to add another storey as per the drawings and letter to Mary Clarke and David Whisherd.
- Letter of approval to Ian White to renovate the former Trinity Convenience.
- Letter of approval to Katharina Frasure to build a new house as per the drawings.
- Letter to approve the new business for Trinity Mercantile to turn into a convenience store/coffee and deli shop.
Motion 2007-04-26: was made by Councillor Kane to accept the incoming and outgoing correspondence, it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

Invoices For Operating Account from March 3rd to March 30th, 2007
Total invoices needing approval in Operating Acct. $16,288.83
Income for Operating Account from March 3rd, to March 30th, 2007.
Total Income for Operating Account $23,496.05
Motion 2007-04-28:
was made by Councillor Goldsworthy to pay the outstanding invoices in the operating account and accept the finances in the operating account, it was seconded by Councillor Hayter. All in agreement, motion carried.
Total Invoices needing approval in the capital account $11,007.05
Finances:

Status of bank account:
Operating Acct. March 30, 2007 $83,973.65
Capital Acct. March 30, 2007 $65,567.44
Trinity Day Festival March 30, 2007 $2,165.68
Gas Tax Funding March 30, 2007 $12, 658.21
Motion 2007-04-29:
was made by Deputy Mayor Coleridge to hold the outstanding invoices in the capital account and accept the finances, it was seconded by Councillor Hayter. All in agreement, motion carried.

The commissioners report from Melvin Kelley regarding the public hearing that was held on February 26, 2007 was circulated to council. Motion 2007-04-30: was made by Councillor Kane to accept Mr. Kelleys report as presented, it was seconded by Deputy Mayor Coleridge. All in agreement, motion carried.

Mayor Miller inquired as to what we would apply for under the Job Creation Partnership program. He explained that the steps at the Library needed to be replaced, street signs needed to be installed, the bleed chamber house needed to be painted and the retaining wall needed to be replaced. Council discussed this and decided that the replacement of the retaining wall would require an environmental assessment so separate applications would be prepared; one for the steps, painting, and installation of signs. The other application would be to install the retaining wall.

Mayor Miller explained that summer is approaching and the additional street lights would need to be installed. He asked council to check the community and see where the lights were needed most. He explained that at the regular meeting in May we would compile the list and determine where the additional street lights would be placed.

Mayor Miller informed council that he was under the understanding that Bill Maybee has bought the mortgage on TWL shipyard. A discussion took place and council decided that the Town Clerk will write Mr. Maybee and ask for clarification and if he does own the property what his intentions are.

Councillor Kane asked for clarification on snow clearing of the track as she was away during the decision of council to plow the track. She explained that we have several roads that belong to the town that does not get plowed and feels that the town should not be plowing the track. Councillor Hayter also had concerns that the track has no guide rails and if a vehicle went off the road the town would be liable.
Mayor Miller explained that hopefully we would not need any more snow plowing for this contract and before the next contract was issued council would have to decide which roads are going to be plowed.

Mayor Miller explained that Persona will be installing High Speed Internet to Port Rexton so the school has access. He went on to say that Trinity would not be getting this service. Deputy Mayor Coleridge suggested getting all the residents and business owner s to write Persona in hope that they would reconsider and offer this service to Trinity. Mayor Miller suggested having a meeting with Persona. Town Clerk to try and schedule a meeting.

Mayor Miller declared a conflict of interest regarding rebuilding the cooperage as he is an employee of the Trinity Historical Society and excused himself from the meeting at 8:50 p.m.
Deputy Mayor Coleridge informed council that the Heritage Committee met and reviewed the plans to rebuild the Cooperage and found everything to be in order. Council reviewed the plans and Motion 2007-04-31: was made by Councillor Goldsworthy to accept the plans to rebuild the Cooperage as presented by the drawing from Frank Lapointe, it was seconded by Councillor Hayter. All in agreement, motion carried.

Mayor Miller was asked to return to the meeting at 9:00 p.m.

The next regular meeting will be May 07, 2007 at 7:00 p.m. at the Community Centre.

Motion 2007-04-32: was made by Councillor Kane to adjourn the meeting at 9:00 p.m., it was seconded by Councillor Goldsworthy. All in agreement, motion carried.

March, 2007
February, 2007













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